Work Order Generator

Browser-local document generator

Create your work-order

Everything is filled and generated on this device. The PDF is drawn in your browser and downloaded - your client and billing details are never uploaded.

WORK ORDER numberDate

Business logo (optional)Reference (optional)Valid until (optional)Custom field labelCustom field value

From (your business)Client

DescriptionQtyPriceAmount

$0.00

Currency symbolTax rate %

Notes

A work order defines requested work, not completed work. Keep authorization, changes and completion evidence with the job record so the final invoice can be checked against the agreed scope.

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About Work Order Generator

A work order generator creates a work order - the document that authorises and describes a job to be done - as a downloadable PDF. Used by trades, maintenance teams and service businesses, it lists the tasks and any parts or materials with their costs, so the person doing the work and the client agreeing to it are working from the same brief. It is what turns a verbal 'can you fix this' into a defined, priced, trackable job. You enter your business and the client, list each task or part with a quantity and price, and the totals compute as you type before the PDF is generated in your browser. A work order number in the header lets you track the job through to completion and invoicing. Use the notes for the scope, the site address, or the agreed schedule. Everything is produced on your device, so client and job details never leave the tab. There is no sign-up and no server: you fill the form, the PDF is drawn in your browser, and it downloads to your device, which is exactly the right default for business paperwork that carries names, addresses and amounts.

Using Work Order Generator

Identify the service provider in From and the customer in Client. Give the work order a job number and use the custom field for the work site.
Break the requested work into clear tasks, parts and quantities. Where you enter labour as a quantity, state the time unit in the description.
Record scope, access arrangements and exclusions in Notes. Use Reference to connect the job to an accepted estimate or customer request.
Review the proposed scope and amounts with the customer before starting. Download a copy for the job record; completion, scheduling and invoicing are separate steps.

Where work order generator helps

A repair with labour and a part

For a hypothetical repair, enter 2 hours at 45 and one replacement part at 30. The untaxed total is 120. Notes should state what the repair covers and whether diagnostic time or further parts require separate approval.

Additional work discovered on site

If the technician finds another fault, document the new scope and approval before treating it as part of the original order. Keep the old and revised references so the eventual invoice can be reconciled with authorized work.

Before you use the result

This tool does not schedule a technician, collect an approval signature, track parts or prove that work was completed.
One tax rate applies to the subtotal. A job with differently taxed materials and labour needs calculations checked outside this form.
Keep descriptions short enough for the fixed A4 layout and inspect the output. A long scope should be attached separately rather than silently truncated into a line item.

Questions about Work Order Generator

What is a work order?

A document that authorises and describes a job - the tasks, parts and costs - so the worker and client share one brief. Its number tracks the job to completion.

Is it free with no account?

Yes. Work Order Generator is free to use without sign-up; the document is created in your browser and downloaded directly, so there is no payment step or upload.

Can I add my logo?

Yes. Choose a PNG or JPEG in Business logo (optional). The image is embedded locally in the PDF; it is not uploaded. Open the downloaded file to check the logo, because an invalid image may be omitted.